Contents
1. Installation
Gmail
- Go to Google Workspace Marketplace.
- Search for "Email Cleaner" or "E-postrydder".
- Click Install and grant the required permissions.
- Open Gmail — you will find Email Cleaner as a panel on the right side.
Outlook
- Go to Microsoft AppSource.
- Search for "Email Cleaner".
- Click Get it now and follow the instructions.
- Open Outlook — you will find Email Cleaner in the toolbar.
2. Setting up API keys
Email Cleaner requires an API key from an AI provider. You choose which one:
Google Gemini (free)
- Go to Google AI Studio.
- Log in with your Google account.
- Click Create API key.
- Copy the key and paste it into Email Cleaner settings.
Microsoft Azure OpenAI
- Log in to Azure Portal.
- Create an Azure OpenAI resource.
- Deploy a model (e.g. GPT-4o).
- Note down: Endpoint URL, API Key and Deployment name.
- Enter all three values in Email Cleaner settings.
3. AI Auto-cleanup
The main feature of Email Cleaner — AI analyzes your inbox and suggests actions.
How it works:
- Click 🧹 Start auto-cleanup in the add-on.
- The AI reads your email subjects and senders (not the content).
- You get a list of suggestions: Keep, Archive, Delete or Move.
- Review the suggestions — uncheck any you disagree with.
- Click Execute selected to complete.
4. Quick archive
Archive old emails without AI analysis.
- Click 📦 Quick archive.
- Select the folder/label you want to archive from.
- Choose time period (e.g. "older than 30 days").
- Confirm — the emails are archived.
5. Mark as read
Mark all unread emails in selected folders as read.
- Click 👁️ Mark as read.
- Select which folders/labels to process.
- Click Execute — all are marked as read.
In Gmail, this also works for categories (Primary, Social, Promotions, Updates, Forums).
6. Chat with AI
Ask the AI questions about your inbox:
- "Who sends me the most emails?"
- "Which newsletters can I unsubscribe from?"
- "Give me a summary of today's unread emails"
- "How many emails do I have in my inbox?"
The AI has access to your email metadata and can answer specific questions.
7. Choose AI provider
Email Cleaner supports two AI providers:
| Feature | Google Gemini | Azure OpenAI |
|---|---|---|
| Price | Free (generous limits) | Pay-per-use (Azure subscription) |
| Models | Gemini 2.0 Flash | GPT-4o, GPT-4o-mini, etc. |
| Setup | Simple (just API key) | Advanced (endpoint + key + deployment) |
| Data storage | Google Cloud | Your Azure region |
Switch between providers at any time in the settings.
8. Quotas and subscriptions
| Plan | Price | Analyses/day | Chat |
|---|---|---|---|
| Free | 0 kr/mo | 5 | No |
| Light | 49 kr/mo | 50 | Yes |
| Full | 149 kr/mo | Unlimited | Yes |
The daily counter resets at midnight. You can see your current usage in the add-on's home screen.
9. Frequently Asked Questions
Does Email Cleaner read my email content?
No. We only read subject line, sender and date. The email body is not accessed.
Where is my API key stored?
Locally in your email client (Google Apps Script Properties or Office Storage). We do not have access to it.
Can I recover deleted emails?
Yes! "Delete" only moves to the trash. You have 30 days to recover.
Does it work on mobile?
Gmail: Only on desktop/web. Outlook: Works on mobile with the Outlook app.
Can I use both Gemini and Azure?
You can configure both, but only one is active at a time. Switch in the settings.
What happens if I exceed my daily quota?
Auto-cleanup stops at the limit. Upgrade to a higher plan for more analyses per day.
10. Troubleshooting
The add-on does not appear
- Gmail: Check that the add-on is activated under Settings → Add-ons.
- Outlook: Reinstall from AppSource.
- Try refreshing the browser / restarting Outlook.
"API key missing" error
- Open Email Cleaner settings and check that the API key is entered correctly.
- For Gemini: Ensure the key begins with "AI...".
- For Azure: Ensure all three fields are filled in (endpoint, key, deployment).
The AI gives poor results
- Try switching to a different AI provider.
- Ensure a powerful model is selected (Gemini 2.0 Flash or GPT-4o).
- Try with fewer emails at a time.
Payment issues
- All payments are handled by Stripe.
- Check your card details on Stripe's customer portal.
- Contact support@innovakk.no for billing questions.